IB Advising Structure
- Graduate Student Services Advisor (primary advisor on campus policies & procedures)
- Faculty Mentor (primary advisor on academic/research issues)
- Graduate Advisor
- Head Graduate Advisor
- Advisory Committee
- Qualifying Examination Committee
- Dissertation Committee
- Annual Reviews
Your Graduate Student Services Advisor
This is the staff member in the department that helps students navigate the process of getting a PhD at Berkeley -- from recruitment to filing dissertations. She is familiar with campus policies and can help you with issues related to the Graduate Division, fellowships, GSI and GSR appointments and other forms/regulations/processes you may have to deal with. She also can connect you with campus and external resources related to wellness, career development and equity & inclusion. She is an important resource and advocate for you.
Request an advising appointment with Monica Albe, your IB Graduate Student Services Advisor, by emailing her at firstname.lastname@example.org or scheduling a meeting with her through bCal (any open time slot on her calendar between 9am and 5pm, Monday - Friday). You can also drop by to say hello -- her office is in 3040 VLSB.
Your Faculty Mentor (Primary Faculty Advisor)
Your faculty mentor is your primary advisor on academic issues and works in consultation with your Advisory, Qualifying Examination and Dissertation Committees. He/she is an important resource for you as you create and implement your plan for research and scholarly development. Be sure to ask him/her for advice on what classes to take, which journals to follow, which conferences to attend and societies to join, what research methods to use, and who else you could be connecting and collaborating with in the scientific community.
Your IB Cohort Faculty Advisor (Graduate Advisors)
These advisors are faculty members appointed to serve as deputies of the Graduate Division to ensure students are making appropriate progress toward meeting the annual goals set by the department and the Graduate Division. There is a graduate advisor available to each cohort of students.
The IB Graduate Advisors for specific years are:
1st Years: Britt Koskella
2nd Years: Bruce Baldwin
3rd Years: Michael Nachman
4th Years: Rauri Bowie
5th Years and Beyond: Seth Finnegan
The Head Graduate Advisor
The Head Faculty Graduate Advisor in IB chairs the committee of Graduate Advisors and is the department's official liaison with the Graduate Division. The Head Graduate Advisor signs all correspondence sent by the department to the Graduate Division including routine petitions, such as Advancement to Candidacy forms, and requests for exceptions to policy.
While requests may be initiated by your mentor, they will not be accepted unless accompanied by an endorsement from the Head Graduate Advisor.
The Head Graduate Advisor can approve requests for a change to another mentor after discussion and agreement among all parties.
The IB Head Graduate Advisor is currently Seth Finnegan.
Your Advisory Committee
The purpose of this committee is to help you plan your program through advancement to candidacy, assuring that you are broadly educated in biology and prepared to move in unexpected directions as your career unfolds. Your committee will also advise you on specialized training. This committee may become part or all of your Dissertation Committee after you have advanced to candidacy.
First years are to form their Advisory Committee (sometimes referred to as Supervisory Committee) at the start of their first semester. This Committee consists of your mentor and two other faculty members, one of whom must be from Integrative Biology.
Ask your mentor for suggestions about who would be most appropriate.
Guidelines for selecting faculty:
- One should be in an area closely allied to your research interests.
- The other should be from an area sufficiently removed from your interest to broaden the sweep of the research problem, but close enough to actively contribute to your program.
- The third member may be from Integrative Biology, but it will be to your advantage to begin working with a member of another department who could serve as the "outside" member of your Qualifying Examination and/or Dissertation Committees.
The Qualifying Examination Committee
Your Qualifying Exam must be taken by the end of the fourth semester. In Integrative Biology this is an oral examination lasting approximately three hours and administered by your Qualifying Examination Committee.
The Qualifying Examination Committee is composed of 4 faculty members:
- At least two (2) must be from Integrative Biology.
- One (1) must be from another department on the Berkeley campus.
- Graduate Division requires that both the Chair and the outside faculty be members of the Berkeley Academic Senate.
- The Committee Chair moderates the exam.
Your mentor is permitted to attend the exam but can neither be a questioning nor a voting member of the committee. Your mentor and your Supervisory Committee can help you select a Qualifying Examination Committee, but the choice will be largely determined by your developing interests. As you take courses in the first two or three semesters consider whether the professors teaching them would be committee members compatible with your interests and goals.
Qualifying Examination (QE): Oral; 4 subject areas (by IB policy, Evolution is required to be one of the four subject areas); 4 faculty including 1 outside IB; registered at time of exam (except summer); resident ≥ 1 semester; GPA ≥ 3.0 in all work while in graduate standing; ≤ 2 'I' grades. IB requires the qualifying exam by the end of the 4th semester.
The Dissertation Committee
File for advancement to candidacy by petition to the Graduate Division after passing the Qualifying Examination. This petition asks that you list your Dissertation Committee.
This committee includes:
- Your mentor is usually the Chair to this committee.
- One (1) member is from the Integrative Biology faculty.
- A third is a Berkeley Academic Senate member from another department on campus.
This committee will advise you on your research through the time you file your dissertation. They will read and sign your dissertation.
Under certain circumstances, a non-Senate member may be appointed to a committee if the Head Graduate Advisor determines that the individual in question offers expertise not otherwise available among the regular faculty and if the Associate Dean of the Graduate Division concurs in that judgment.
Ordinarily, the potential committee member's CV is submitted with the petition for Advancement to Candidacy. This member may not serve as either the Chair or outside member of the committee. If you are unsure whether an individual qualifies as a dissertation committee member, ask your Graduate Advisor or check with the Graduate Student Affairs Officer.
*Professors from other departments with a joint appointment to Integrative Biology may serve as an inside member of both the Qualifying and Dissertation Committees but may not serve in the capacity of outside member.
Official annual committee meeting policy (ratified in 2017).
Annual Review (First Year Graduate Students) First Year Form [DOCX]Complete and submit this signed report to the first year grad advisor, Professor Britt Koskella.
Her office hours specifically for this are Tuesday, August 27 from 2-3 pm and Thurs, August 29 from 11am-12 pm in 5112A VLSB. The report is due during one of those two sessions -- hand it in no later than 12pm on August 29, 2019.
Your annual review needs to include the following:
- This form, signed by all of your advisory committee members.
- Your CV.
- A list of relevant courses you have taken before coming to Berkeley.
- A semester-by-semester plan of what classes you'll be taking during your first and second year.
- A rough outline of the topics you hope to pursue in your dissertation research, and the tools you'll need.
Annual Review (Pre-Advanced to Candidacy Students) Second Year Students Pre-Advanced Form [DOCX]
- Arrange a meeting with your Supervisory Committee to discuss your plans and progress
- Complete your portion of the form and get your Mentor's comments
- Your 2nd year Graduate Advisor, Bruce Baldwin, must review and sign the form
- Complete and submit this report by October 1 to Monica Albe, your Graduate Student Services Advisor
Annual Review (Advanced to Candidacy) Third Year Students Advanced 3rd Year Form [DOCX]
- Complete and submit this report by November 1 to the Graduate Affairs Office
- Complete your portion of the form and get your Mentor's comments
Annual Review (Advanced to Candidacy) Fourth Year and Beyond Advanced 4th Year Form
- Arrange a meeting with your Dissertation Committee to discuss your progress and their recommendations, faculty will fill out their portion of the form online in GLOW during this meeting.
- Complete and submit the Academic Progress Report by December 1
- Your Graduate Advisor must review and sign the form (see below for advisor assignments)
These annual reports will be reviewed by the IB cohort faculty advisors.