Time Keeping Resources

Time Sheets

Hourly Staff Employee Time Sheet [XLS]
Hourly Student Employee Time Sheet [XLS]
Post Doc Time Sheet [XLS]

TMS help tools:

TMS Manual [PDF]
TMS Website

Time Keeping Contacts

Primary Contact:

Brad Fuchs

Secondary Contacts:

Anna Vorster

Penny Hines

 

 

 

 

 

 

 

 

 

 

Time Management System ~ TMS

Time Management System (TMS) has replaced eTime for IB.

Log on to TMS to record your hours from April 2011 forward. Click on the following link and enter your calnet id and password.

  • Non-Exempt employees INPUT THEIR HOURS WORKED for each day (as well as
    any other hours used such as vacation hours used, sick leave hours used,
    jury duty, leave without pay, etc.
  • Exempt employees DO NOT INPUT THEIR HOURS WORKED* for each day.
    They only input any other hours used such as vacation, sick leave, etc.

Who Uses TMS:

Phase 1: (April 2011) TMS will include all the admin and lab staff who are paid MONTHLY (payday the 1st).

HOURLY STAFF (paid at an hourly rate with payday the 8th) will submit hourly timesheets until Phase 2.
See above to download your specific timesheet.

Phase 2: (TBA) The remainder of employees who accrue leave will be added to TMS.

For questions/concerns about TMS, your first point of contact is Brad Fuchs. Other contacts include Anna Vorster or Penny Hines

Similarities:

  1. Both are accessed via Calnet ID, and can be accessed 24/7.
  2. You cannot move forward to the next month until you have submitted the current month and it has been approved.
  3. Both provide archive data of timesheets.
  4. Supervisors cannot change the data of staff timesheet; they can simply review it and either approve or deny it.
  5. Once submitted, staff cannot modify their timesheet unless their supervisor or the payroll unit denies it, which will bounce it back to the staff member to revise and resubmit.
  6. The speed of both websites may slow down when there is heavy traffic or your internet connection is slow.

Differences:

  1. TMS can do automatic calculations (e.g. leave accruals, holiday pay, over time, etc.)
  2. TMS requires staff to click "SAVE" each time they edit their timesheet.
  3. You CAN use the 'back' button on your browser!
  4. After you have submitted your time sheet and your supervisor has approved it MCB/IB Payroll staff still need to approve it. This is just an extra auditing step to show that Payroll is essentially agreeing with you that the timesheet was submitted and approved.