Who does what in IB

Please see http://ib.berkeley.edu/admin/who.php

Who does what in VLSB

Please see http://ib.berkeley.edu/admin/facilities/vlsb/whotocall.php

VLSB home page

http://ib.berkeley.edu/admin/facilities/vlsb/index.php

See also http://ib.berkeley.edu/admin/facilities/

Animal Care and Use Committee (ACUC)

The Animal Care and Use Committee, regulates animal (vertebrate) use and research.  Conducts semi-annual inspections of any facility where vertebrates may be present, per your approved protocols.  See http://www.acuc.berkeley.edu/

Academic Facilities Office (AFO)

The Academics Facilities Office.  AFO performs two major functions for occupants of VLSB:

1. AFO functions as the switchboard and call center for the building for repairs and maintenance issues:  lights out, plumbing, electrical, etc.  Call 643-6931 or email afo@berkeley.edu
2. AFO functions as a sort of contractor, performing remodels and upgrades to labs or offices for a price.  They can manufacture cabinets, add or remove sinks or fittings, add or remove circuits or switches.  Call 643-6931 or email afo@berkeley.edu

             http://afo.berkeley.edu/index.html

Animals

Research and custody of vertebrates is regulated on campus.  See ACUC and OLAC.

Pets and animals other than research animals and trained service animals are not allowed in VLSB.

Atrium/TRex

The atrium in the center of VLSB, surrounding the TRex, is generally not available for events.  Some exceptions may at certain times and under certain conditions be possible.  Contact Joseph at 643-9998, jyon@berkeley.edu

Autoclaves

Autoclaves for shared use are available in 4188 or 5180 VLSB.

Building Emergency Plan (BEP)

The Building Emergency Plan.  Contains information about fire, earthquake, chemical and other hazards and safety measures in VLSB.  See http://ib.berkeley.edu/admin/facilities/vlsb/vlsbbep.pdf

BUA

Biohazard Use Authorization.  See biohazard use.

Bicycles

Per state fire marshal regulations, bicycles are not allowed in VLSB.  Public bike racks are available on the north and south sides of the building.  Faculty, staff and Grad students in VLSB (and LSA) may lock their bikes in the secure area on the west side of VLSB, subject to available space.  Contact Richard Forrest (2-4560, forrest@berkeley.edu) for cardkey access to this area.

Biohaz waste disposal

Biohazardous waste should always be

1. Placed in a red biohazard bag
2. Autoclaved
3. Disposed by taking to 161 LSA during normal business hours, 8 am – 5 pm weekdays.  The room is locked and access is available from the building manager or storekeeper.  There is no charge.

Please see http://ib.berkeley.edu/admin/facilities/vlsb/chemtrans.php

Biohazard use

Biohazard use requires a BUA, Biohazard Use Authorization, from campus EH&S.  Please see information at EH&S’s website: http://www.ehs.berkeley.edu/healthsafety/biosafety/bua.html
Please note that an approved BUA is required before work can begin, even if work is ongoing from a previous institution.

Building hours/calendar

The building hours are adjusted according to Biosciences Library hours and special events  In general the building will be locked and available via cardkey only as much as possible.  The building hours for the current month are posted on the north and south side doors on the second floor.

Building manager

Currently the building manager is Joseph Yon (3028 VLSB, 643-9998, jyon@berkeley.edu, 840-8270 pager).  Joseph is also the IB Safety Officer and a safety resource for the entire building.

See http://ib.berkeley.edu/admin/who.php

Building maps

See http://ib.berkeley.edu/admin/facilities/vlsb/ bottom of the page, for VLSB maps.

Cardkeys

Building exterior doors are locked after business hours and accessible via cardkey.  Some areas within VLSB are also cardkey access only.

To have your UCB faculty, staff, or student ID card activated as a cardkey for a particular area of VLSB, please see Richard Forrest (642-4560, forrest @berkeley.edu, 1005 VLSB).  Access to the building or special area within the building requires faculty-level approval.

Chemical Disposal

Unwanted chemicals  in good condition, typically in unopened containers only, may be given to another campus lab at no charge by using UCB’s ChEx (Chemical Exchange) program.  Please see: http://www.ehs.berkeley.edu/Database/CHEX.html
and
http://ib.berkeley.edu/admin/facilities/vlsb/chemtrans.php

See also Chemical Waste

Chemical Inventory

Each lab or shop using hazardous chemicals is required to complete and update an inventory of these materials.  Updates are required once a year or within 30 days whenever a significant change occurs. 

See http://www.ehs.berkeley.edu/cheminv.html  You will need to work with the database manager at EH&S to download the 4D client used, and set up a password for access.

Chemical Waste

Chemical waste must be accumulate, stored, and disposed of according to federal, state, and UC regulations.  To dispose of unwanted chemicals, use UCB’s ‘Electronic Materials Packing List’ site.  See http://mpl.ehs.berkeley.edu/  The site includes a tutorial.  A source of funds (chartstring) will be required to set up an account so you can ship chemical waste.

Do not use this system for biohazardous or radioactive wastes. See also Chemical Disposal and http://ib.berkeley.edu/admin/facilities/vlsb/chemtrans.php

Cold Rooms

Shared cold rooms are located throughout the west side of the 4th floor and all over the 5th floor.  Please work with current users to determine appropriate and inappropriate procedures and storage in a particular room.

The larger number on the room’s control panel, outside the box in the hall, is the actual temperature Celsius;  the smaller number is the setpoint.  Rooms are typically +15, +4, -4, or –20.  Each and every item in any coldroom must be labeled with your name, phone number, and email address.

Do not store food in any coldroom;  cardboard boxes harbor mold and must not be used.

Controlled Substances

Controlled substances including narcotics, anesthetics, immobilizers, etc. must be handled according to federal regulations, including use logs, locking storage, and expiration dates.  Possession and use must be pre-authorized by EH&S.

See http://www.ehs.berkeley.edu/healthsafety/csquickguide.pdf

Courtyard

The VLSB courtyard may be reserved through the building manager.  No events of any kind may be held without written approval of the VLSB building manager. Currently the building manager is Joseph Yon (3028 VLSB, 643-9998, jyon@berkeley.edu, 840-8270 pager).  Amplified sound or other noisy events are never allowed.

The courtyard is considered space internal to VLSB and smoking not allowed.

Custodial

VLSB custodial service is provided by Physical Plant-Campus Services (PP-CS).  Please contact the building manager Joseph Yon (3028 VLSB, 643-9998, jyon@berkeley.edu, 840-8270 pager) to relate custodial issues or concerns to PP-CS.

De-ionized water

Some taps in all VLSB labs supply de-ionized water.  These are labeled ‘DI.’  Because this water runs through pipes throughout the building after being treated outside, the DI water may not be pure enough for sensitive experiments.  Rooms 4188 and 5180 VLSB both have supplementary Millipore purification systems available to provide ultrapure water for sensitive work.

Dry ice

Dry ice is available in 4188, in the large cooler box inside the door to the left.  Please fill your information into the log sheet there as the amount you take will be recharged to your lab.

Dumpsters

Dumpsters are available for large items, or garbage from special events, at the west end of the building, south side.  They are in an unlocked area.  Please do not discard hazardous materials of any kind.  This includes batteries or electronic items.  (These should be taken to the storeroom in 1005).

Items with any value to the University must be sent to UCB Excess  & Salvage (see salvage) for sale rather than thrown in the dumpsters.

Do not leave items of any kind on the loading docks or in the halls. 

Earthquakes

The campus and the Bay Area are prone to powerful earthquakes.  Make sure your lab has a plan in place to deal with a quake

Please see the following for more information:
http://ib.berkeley.edu/admin/facilities/vlsb/vlsbbep.pdf
http://ib.berkeley.edu/admin/facilities/vlsb/
http://oep.berkeley.edu/

Heavy items over 4 feet tall should be braced.
Matching funds are available for earthquake bracing, per EH&S’s  QBrace program.  Please see www.ehs.berkeley.edu/qbrace.html

Emergency numbers

Please go to: http://ib.berkeley.edu/admin/facilities/vlsb/emergencyinfo.php

I suggest you print the page and post copies at each phone in your lab or office.  Program the local UCPD emergency number, 510-642-3333, into your cell phone (calling 911 from a cell phone reaches the California Highway Patrol 25 miles away in Vallejo)

Emergency Power

Most labs in VLSB are equipped with one or more emergency power outlets. These are usually identified by red plug sockets;  208V outlets may not be red.  Emergency power outlets are always identified with the circuit and panel numbers, which in this case start with ‘E’

The emergency power system employs a generator on the roof of VLSB  which starts when a switch senses a power failure.  The system requires 10-20 seconds to kick in;  this delay will cause computers and computer-driven devices to crash if not connected via a UPS device.  Fridges and freezers will usually be fine.   A good quality surge protector or line filter is strongly recommended.

Ergonomics

All employees, including grad students, who use a computer at least four hours per day average are required to get an ergonomic evaluation of their workstation.  Joseph Yon (3028 VLSB, 643-9998, jyon@berkeley.edu, 840-8270 pager) is the campus-certified ergonomic evaluator for IB.

Events

See ‘Reserving Rooms’ and http://ib.berkeley.edu/admin/who.php

Filming

All types of filming by outside entities is regulated on campus.

See the Real Estate Services webpage at http://www.cp.berkeley.edu/reso/homepg.htm
for information on filming approvals.

The Public Affairs office has a rep dedicated to science communications who is very helpful at negotiating filming requirements and procedures.  Contact Robert Sanders at 643-6998, rsanders@berkeley.edu.

Glass washers

Shared glassware washers and dryers are available in 4188 and 5180.

Gloves in halls

Please do not wear latex/nitrile gloves in building hallways in a manner that contaminates door handles, elevator buttons etc.  Please wear only one glove in the halls and use your clean hand to open doors, or have a helper with clean hands open doors if you need two gloved hands to carry your sample.  PIs and lab managers should train new researchers and remind them frequently.

Grad Student Lounge

The IB grad student lounge is located in 5047 VLSB

Greenhouse

Two greenhouses are associated with VLSB:

1. The Jane Gray Research Greenhouse is a recharge facility on Centennial Drive, across the street from the Botanical Garden above Memorial Stadium.  Please see http://ib.berkeley.edu/research/facilities/greenhouse/index.php
2. IB Instructional Support operates greenhouse space on the roof of VLSB for use in Bio 1B and other lab classes.

Human subjects

Any work involving human subjects is regulated by the Committee for Protection of Human Subjects (CPHS) and the Office for the Protection of Human Subjects (OPHS).

See http://cphs.berkeley.edu:7006/

Ice machines

Shared ice machines are available in 4188 and 5180.  The machines produce crushed/flaked ice.

IIPP

The Injury and Illness Prevention Program is a department-level health and safety plan and list of policies, procedures, and resources.  Integrative Biology’s IIPP can be found at http://ib.berkeley.edu/admin/facilities/vlsb/vlsbiipp.pdf
For help setting up or editing your department’s IIPP, see
http://www.ehs.berkeley.edu/iipp/FormDirectory.html

Incidents

All safety or security incidents including hazardous spills, crimes, threats, etc., must be reported.  Please always notify both UCPD (911, 642-3333 from a cell phone for emergencies, 642-6760 non-emergency) or EH&S  (642-3073) as appropriate, and VLSB building manager and safety officer Joseph Yon (643-9998, 3028 VLSB, 840-8270 pager)

Injuries

All work-related injuries must be reported to your supervisor, the building safety officer (Joseph Yon 3028 VLSB, 643-9998, jyon@berkeley.edu, 840-8270 pager) and your unit’s Human Resources administrator.  In any emergency call 911, or 642-3333 from a cell phone.

See http://www.uhs.berkeley.edu/facstaff/dms/chap2.shtml for an important checklist of steps to take when an injury occurs.

Inspections

Scheduled lab inspections occur in the spring and fall.

In the spring of every year, a representative of EH&S and the building safety officer (Joseph Yon, 3028 VLSB, 643-9998, jyon@berkeley.edu, 840-8270 pager) will inspect every lab per federal regulations.  These inspections take 15-20 minutes per lab.  A rough schedule will be announced, along with a list of items EH&S will concentrate on. 

Every fall, PIs will be notified by their department safety officer that lab self-inspections are due, with a link to the form to be used.  Approximately one month will be available to complete the self-inspections.

OSHA, Cal-OSHA, the City of Berkeley, EBMUD, or other inspectors may appear at any time and ask to inspect your lab.  Always ask them politely to wait so that you may call the building safety officer (Joseph Yon 3028 VLSB, 643-9998, jyon@berkeley.edu, 840-8270 pager) and EH&S (642-3073) to accompany the inspection.  They will wait for us to arrive.

Keys             

VLSB keys and cardkeys are administered by the facilities assistant under the supervision of the building manager.  The facilities assistant is currently Richard Forrest, 1005 VLSB, 642-4560, forrest@berkeley.edu.  See http://ib.berkeley.edu/admin/who.php

A faculty- level signature will be required for all keys and cardkeys.

Lobby

The VLSB Onderdonk Lobby (2nd floor, east side of courtyard) may be reserved through the building manager.  No events of any kind may be held without written approval of the VLSB building manager. Currently the building manager is Joseph Yon (3028 VLSB, 643-9998, jyon@berkeley.edu, 840-8270 pager).  Amplified sound or other noisy events are never allowed.

The Onderdonk Lobby is home to the Golub microscope collection;  see http://golubcollection.berkeley.edu/

Mass Spectrometer

The Center for Stable Isotope Biogeochemistry operates mass spectrometers on a recharge basis in room 1040 VLSB.  Please see http://ib.berkeley.edu/groups/biogeochemistry/

MSDS

Materials Safety Data Sheet

UCB subscribes to a comprehensive web-based source of MSDSs.  See http://www.actiocms.com/chemquik/mainpage.cfm

Please bookmark this page on your lab computers and train researchers so they know its location and how to use the site.  This is important not only day-to-day for safety purposes, but in case of a federal or state inspection.

OLAC

Office of Laboratory Animal Care  See http://www.olac.berkeley.edu/

Poster printing

The Scientific Visualization Center in 2031 VLSB prints high-quality, large-format posters, maps, and other graphics on a recharge basis.  Design and scanning are also available.  Please see http://ib.berkeley.edu/svc/index.html

Power outage procedure

Please see http://ib.berkeley.edu/admin/facilities/vlsb/powerfail.php

Radiation Safety

See http://www.ehs.berkeley.edu/radsafety/RSM.2006.pdf

Rad waste disposal

Radioactive waste may be disposed of in room 155 LSA.  There is no cost, but items must be labeled with isotope

Please see http://ib.berkeley.edu/admin/facilities/vlsb/chemtrans.php

See also http://radsafe.berkeley.edu/rsm0202app1m.html

Radiation Use Authorization (RUA)

Required before work with radioactive materials begins, or before materials are shipped or brought to UCB.  See:
http://www.ehs.berkeley.edu/radsafety/rua.html
http://www.ehs.berkeley.edu/radsafety/RSM.2006.pdf

Remodeling

Alterations to the building must be approved in advance. Currently the building manager is Joseph Yon (3028 VLSB, 643-9998, jyon@berkeley.edu, 840-8270 pager). 

Repairs

For simple building repairs, please contact AFO (643-6931, afo@berkeley.edu, http://afo.berkeley.edu/index.html)

While AFO functions as a recharge contractor for remodeling projects on campus (see Academic Facilities Office), they serve at no charge as a switchboard and tracking office for state-supported repairs.

See http://ib.berkeley.edu/admin/who.php

Reserving rooms

The following are General Assignment (GA) rooms, controlled by the Registrar’s office.  Please contact Classroom Support at 642-0313 to reserve:
2030, 2032, 2038, 2062, 2066, 2070:  capacity 30
2040, 2060: capacity 161
2050: capacity 429

The following seminar and meeting rooms are controlled by Integrative Biology:
2063: capacity 74
4110: capacity 26 (around conference table, plus 15 extra chairs)
5053: capacity 32
5192: capacity 20
To reserve one of these rooms please see the receptionist/seminar coordinator in 3060 VLSB.

For all rooms listed above, classes, seminars, and qualifying exams have priority over other uses.  Other rooms may be available in a pinch.  Please contact the building manager (Joseph Yon (3028 VLSB, 643-9998, jyon@berkeley.edu, 840-8270 pager).

See also http://ib.berkeley.edu/admin/who.php

Safety Committee

There is a building-wide Safety Committee composed of members from all administrative units in the building.  For the current list of Safety Committee members, see page 5 of the VLSB Building Emergency Plan at
http://ib.berkeley.edu/admin/facilities/vlsb/vlsbbep.pdf.

Building faculty, staff or students may confidentially report safety concerns to any member of the committee.  The committee also investigates incidents and accidents in VLSB.

See also http://ib.berkeley.edu/admin/facilities/vlsb/index.php

Safety Officer

Currently the IB Safety Officer and (VLSB safety resource) is Joseph Yon (3028 VLSB, 643-9998, jyon@berkeley.edu, 840-8270 pager).  Joseph is also the Building Manager.

or http://ib.berkeley.edu/admin/facilities/vlsb/whotocall.php

Salvage

Inventorial items (those worth over $5,000 at time of purchase), items with any residual value to UCB, and others needing special handling as waste (refrigerators and electronic waste) must not be thrown away or sold.  These items must be disposed of through UCB’s office of Excess and Salvage.

Your department’s Berkeley Equipment Tracking System (BETS) administrator can help you determine the correct procedure to dispose of your equipment.

Small electronic items can be brought to the storeroom to be accumulated for salvage pickup.

See also http://ib.berkeley.edu/admin/who.php or
http://ib.berkeley.edu/admin/facilities/vlsb/whotocall.php

Security

Please report any suspicious activity to the Building Safety Officer Currently the Safety Officer is Joseph Yon (3028 VLSB, 643-9998, jyon@berkeley.edu, 840-8270 pager). 

At any time call 911, or 642-3333 from a cell phone, for UCB Police in an emergency.  They may also be reached at 642-6760 for non-emergency questions or concerns.

UCB runs several excellent night safety programs offering rides and escorts on and off campus.  See
http://police.berkeley.edu/safetyinfo/
or
http://police.berkeley.edu/documents/campus-safety/nightsafety.pdf
or
http://police.berkeley.edu/programsandservices/campus_safety/index.html

Please see also  http://ib.berkeley.edu/admin/facilities/vlsb/whotocall.php

Shared equipment

VLSB maintains various shared equipment for use by building labs.  Glasswashers and dryers, autoclaves, Millipore ultrapure water, and crushed/flaked water ice are available at no charge in 4188 and 5180 VLSB.  Dry ice is available on a recharge basis in 4188.

Shared cold rooms are located throughout the west side of the 4th floor and all over the 5th floor.  Please work with current users to determine appropriate and inappropriate procedures and storage in a particular room.  See also Coldrooms above.

Various other shared equipment including darkroom facilities, centrifuges, and other specialized tools and rooms may also be available.  Please contact the building manager (Joseph Yon (3028 VLSB, 643-9998, jyon@berkeley.edu, 840-8270 pager).

See http://ib.berkeley.edu/admin/facilities/vlsb/corerooms.php

Sharps containers and disposal

Sharps must be disposed of in approved containers, available from the storeroom (http://ib.berkeley.edu/admin/facilities/storeroom.php).  All sharps containers, biohazardous or not, must be disposed of in the biohazardous waste accumulation area in 161 LSA during normal business hours, 8 am – 5 pm weekdays.  The room is locked and access is available from the building manager or storekeeper.  There is no charge for disposal.

Shipping and receiving

See ‘Storeroom’ and
http://ib.berkeley.edu/admin/facilities/storeroom.php

Shop equipment

All labs or rooms containing power tools like drill presses, table saws, bandsaws, lathes, or mills are considered ‘shops’ and must be inspected annually.

See http://www.ehs.berkeley.edu/labshopinspection.html
 

Storeroom

The VLSB storeroom in 1005 VLSB, managed by Cheryl Yancey, 642-7669, sells various lab and office supplies. In addition, the storeroom assists with key requests, shipping and receiving, gas cylinders, salvaging certain equipment, and packing materials. 

See http://ib.berkeley.edu/admin/facilities/storeroom.php

Tang Center

The Tang Center is the student health center, and the occupational health clinic for work-related injuries and illnesses.  See http://www.uhs.berkeley.edu/

In an emergency call 911, or 642-3333 from a cell phone.

Training

Training is available for a wide variety of policies, procedures, and programs on the Berkeley campus.  Generally this training if offered free of charge.  Some programs require employee training before work can begin (controlled substances, radiation).  See UCB’s Interactive Course Enrollment page
(http://hrweb.berkeley.edu/ice/home/)
to search for training topics and sessions.

Unwanted stuff

See ‘Salvage’

VLSB home page

http://ib.berkeley.edu/admin/facilities/vlsb/index.php

See also http://ib.berkeley.edu/admin/facilities/

Volunteers

Anyone working in a UCB lab–or present in one and exposed to its hazards–who is not a student or employee of the University, must complete a volunteer form to protect UC from liability.

See http://www.uhs.berkeley.edu/facstaff/dms/VOLUNTEE.pdf
and
http://riskmanagement.berkeley.edu/FaqRisk.htm
and
Volunteer waiver form in Microsoft Word or PDF

Who does what in IB

Please see http://ib.berkeley.edu/admin/who.php

Who does what in VLSB

Please see http://ib.berkeley.edu/admin/facilities/vlsb/whotocall.php